BOECC takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.

For further information, or If you have any question regarding your data, please contact our Membership Secretary Debarshi Roy.

Categories of personal data we collect

• Name
• Date of birth
• Contact details
• Gender
• Your participation confirmation
• Your membership declaration
• Sporting experience and qualifications information
• Medical information
• Bank of England affiliation

Our sources of the personal data

• You or the individual applying for you to be a member of the Club
• The England and Wales Cricket Board (ECB)
• Leagues (where relevant)
• County Boards (where relevant)
• Club coaches / leaders
• Medical practitioners

Automated decisions we may take

The Club will not take any automated decisions about you.

Purposes for which we process personal data

• Administering your application for membership of the Club.
• Administering bookings and attendance at sessions.
• Dealing with medical needs/specific requirements.
• Supporting the delivery of cricket sessions.
• Training and competition entry.
• Reporting of participation and any incidents and of figures and trends (including equality and inclusion information).
• Quality and improvement monitoring.

Who we may disclose your personal data to

• Leagues where you have been nominated for / agree to play for a League.
• The ECB where you are registered for or express an interest in an ECB programme.
• The County Cricket Board that supports the local Cricket Club whose programmes you have registered for.
• Coaches and other volunteers for administrating training and other sessions.
• The Bank of England if you are a qualifying individual for any relevant subsidies.

Legal basis for processing your personal data

• For administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
• For dealing with medical needs: that you have given your explicit consent or it is in your (or your child's) vital interests.
• In all other cases: that it is necessary for our legitimate interests or those of the ECB which are to build a programme to encourage participation in cricket and this does not prejudice or harm your (or your child's) rights and freedoms.

Your right to withdraw consent

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data
The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with BOECC as a member, or registered as a supporter with us on our club website.

2 years after you cease to be a member of BOECC, or registered as a supporter with us on our club website, we shall delete your data excepting that needed to keep historical scorecard and statistical records

Your rights in respect of your personal data

You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Enquiries, concerns, exercising your rights and complaints

If you have any concerns or complaints about how we are handling your data please or wish to exercise any of your rights do not hesitate to get in touch with our Membership Secretary Debarshi Roy. You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk).